The terms of the Convention and Tourism Committee, as established under Charter Ordinance No. 18, as amended by Charter Ordinance No. 20 and Charter Ordinance No. 31, shall be for four-year (4) terms with initial terms to be as follows: two (2) appointees to serve for four (4) years; two (2) appointees to serve for three (3) years; two (2) appointees to serve two (2) years and one (1) appointee to serve one (1) year. All members shall continue to serve until their successor shall have been appointed. Vacancies shall be filled by the Governing Body for the remainder of the unexpired term.

(Ord. 1897, Sec. 1; Ord. 2384)

The Convention and Tourism Committee shall have responsibility:

(a)   To recommend a program of annual expenditures to the City Council focused on tourism efforts, particularly those that would encourage visitors to obtain overnight accommodations.

(b)   To coordinate and encourage a program of projects to promote tourism.

(c)   To sponsor various programs with local civic organizations, County and State agencies for promotion of mutual tourism efforts.

(d)   To create innovative projects and activities to promote tourism.

(e)   To consider, investigate and make determinations and recommendations upon any special matter or question within the scope of the committee, when requested by the City Council or City Manager.

(Ord. 1897, Sec. 2; Ord. 2384)

The committee shall hold regular meetings (not less than quarterly) at a time and place to be established by them. The committee may adopt rules and regulations governing the conduct of the committee and the duties and responsibilities of individual members. Failure to attend three (3) consecutive regular meetings will result in an automatic forfeiture of a member’s appointment.

(Ord. 1897, Sec. 3)

The committee shall annually select a chairperson, vice‑chairperson, and secretary and such officers as may be deemed necessary for the conduct of its business. The committee chairperson shall submit an agenda for distribution prior to each meeting. The secretary shall record minutes of each meeting, noting the basic points of discussion and action taken (if any) for each agenda item, and shall submit a copy for inclusion in the following meeting’s agenda.

(Ord. 1897, Sec. 4)

The committee is responsible for preparation of an annual budget for the City’s tourism program and shall make recommendation of such to the City Manager for inclusion in the City’s annual budget. The budget shall be approved by a majority of all committee members. The committee shall present the recommendations to the City Manager during the City’s normal budget session. The budget shall include a detailed plan of expenditures and priorities recommended to meet the goals and objectives of the tourism program. The City Manager and City Council, through the budget review process, may accept, modify, or reject all or part of the convention and tourism budget.

(Ord. 1897, Sec. 5; Ord. 2384)